What is the difference between a wedding coordinator and a wedding planner?

 Even before you bought engaged and began the marriage planning process, you would possibly have heard the term “wedding planner” or “wedding coordinator” and thought they were just about an equivalent person. While a full-service wedding planner that's with you throughout the bulk of your wedding planning process will combat the role of a marriage coordinator on the day of your wedding, a marriage coordinator is usually considered a separate person for those brides doing the bulk of designing themselves. Sound confusing?

 

One of the most well liked trends in wedding planning immediately is that the use of a day-of wedding coordinator. each day of coordinator, also referred to as a marriage day coordinator, can assist wedding couples in numerous beautiful ways on the particular day of their wedding. Hiring a day-of coordinator will help to alleviate tons of the strain associated with the ultimate days of designing also as reduce the pressure often related to day-of logistics. a marriage couple should be ready to enjoy their big day , not worry about their planned details and their execution on the day of the wedding!

 

Quite often, people confuse wedding planners with each day of coordinator duties. each day of coordinator is sort of different from a marriage planner. albeit the day of coordination isn't necessarily a replacement sort of service, it’s important to share what day of wedding coordinators do, especially for those couples who are planning a marriage themselves.

 

Depending on where you're within the planning stage—and probably depending also on what percentage people you would like to invite—you may have considered some sort of wedding planning help. But does one know the difference between a day-of wedding coordinator and a marriage planner? Some couples who don’t know the difference find yourself hiring either one or the opposite stupidly it through and are then often disappointed on some level. So to assist you to form the simplest decision, let’s mention the precise differences between a marriage planner and a day-of wedding coordinator and the way all can—and can not—help you together with your wedding.

 

Alright ladies, let’s mention the differences between venue coordinators and wedding planners. As a marriage planner, one among my biggest pet peeves is when a venue sells their in-house coordinator as an actual wedding planner. I’ve learned that unless you’re within the wedding industry, the differences between the 2 aren’t commonly known.

 

About four years ago, I received a frantic call from a bride who desperately needed help together with her wedding, which was 36 hours away. Yes…36 HOURS AWAY! When booking her venue, she said that the foremost significant point was that the place came with a coordinator. She was told that hiring an outdoor planner would be a waste of cash since she was already paying for one together with her place. Filling out a last-minute questionnaire from the place, she thought it had been odd that they asked who her coordinator for the day would be. She answered “you” with a smiley face. subsequent day, she received an email stating that the one that she had been working with for months wasn’t even getting to be at her wedding. She was confused on why the bride would think she’d be there…maybe because that’s what she was told? Luckily, i used to be ready to step in and make magic happen.

Just as i used to be sitting right down to write this text about the difference between wedding planners and wedding coordinators, the phone rang — and in one among those absolutely fortuitous moments, the person on the opposite end was a recently engaged bride calling to ask that exact same question. Her timing couldn't are more perfect — many thanks , universe!

 

As we spoke, she jogged my memory just how confusing the entire thing might be , particularly for people that aren't within the wedding industry, or who haven't planned a marriage . As I listened to the small print of her marriage and explained our wedding coordination services at DIY Wedding Mentor, it also jogged my memory that wedding coordination services aren't only different from those offered by wedding planners, but sometimes pretty different from those provided by other wedding coordinators also .

 

So because of the stunning bride I just spoke with, this text just got a touch more comprehensive. Because let’s face it, there’s tons of a gray area somewhere between a marriage coordinator who you simply work with on the day of your wedding, and a full-service wedding planner. The key to finding the right fit your wedding is to make a decision what camp your wedding will likely fall under then interview several people therein area to ascertain who offers the services and package which will best fit together with your wedding and budget. So first things first: does your wedding lean toward needing a marriage planner or wedding coordinator? Allow me to interrupt things down for you.

 

What is that the difference between a marriage venue coordinator and a marriage planner?

I was speaking with a colleague who works at one among the larger hotels in Calgary as their wedding venue coordinator. She’s a particularly slave and consistently goes above and beyond to assist out her couples that are becoming married where she works. During our conversation, she was expressing her frustration a few recent bad review that the venue received from one among the clients because the client had expected my colleague to require on the role and responsibilities of a marriage planner. My colleague works incredibly long hours, and goes out of her thanks to help the couples getting married at her hotel venue, often going way above and beyond her description . However, her couple complained when she didn’t stay for the whole event. (She had to go away periodically to see on another wedding that was happening on an equivalent day in one among the hotel’s other event spaces. She was also criticised for not being there to greet guests because the wedding guests as they got off the shuttles from the church.) It got me to thinking, and that i realised that the work title this person was given is probably quite a touch misleading and may be easily misconstrued by her clients. It’s hobby to clarify things and establish the difference between these two job positions.

 

The terms of planner and coordinator are often used interchangeably, but with regard to what a few should expect in terms of services, there's a really BIG difference. confirm you're within the know to save lots of yourself some unexpected grief and frustration throughout your planning process and on your day , thinking that you’re getting something that you’re not!

 

Many hotels have a marriage Coordinator on staff. (This position is additionally mentioned as a marriage Manager.) This person is usually related to the venue’s Sales and Catering team. They facilitate and oversee all of the small print concerning your wedding with regard to all or any information the venue requires. they're conversant in room locations, layouts, and venue occupancy numbers.They also answer the various emails and phone calls from prospective couples looking to urge married at the venue.

 

Most importantly, they manage an outsized volume of files about each of the venue’s scheduled weddings and keeping all of the small print organised. In destination locations, like the various of the Mexican or Dominican all-inclusive resorts, a number of these coordinators are liable for keeping track of the small print on up to 5 or six weddings each day . (Say goodbye to personalised service!) We’re lucky in Canada and therefore the us that the numbers are far more manageable.

The venue wedding coordinator is predicted to take care of details on each wedding, including all of the relevant information for every particular couple like menu choices, final guest counts, accounting and collection of the cash . They also manage many of the opposite special details with regard to AV equipment requested or furniture required, and that they confirm the schedule you’re suggesting will work with the culinary team and event staff. counting on their work schedule, they'll or might not be there on the particular day of the marriage . (Although if they don’t work on your day , be assured that the venue will have appointed someone because the main contact person on the marriage day to form sure that everything goes consistent with plan.) Regardless, it's unlikely for less than one person to be there for the whole duration of your wedding. More often than not, one person will manage things during the day then pass the reins to an occasion banquet event manager. Venue wedding coordinators work very hard and do their very best to make sure that their clients have an excellent experience at the venue, but remember that they work for his or her venue. Their primary responsibility is to manage the small print that the venue needs. they'll offer some advice along the way, but they're not your wedding planner. To expect them to require on an equivalent responsibilities is unrealistic and unwise.

 

 

On the opposite hand, we've Wedding Planners (also called Wedding Coordinators). This person is experienced altogether areas of the marriage , usually working directly with the engaged couple. it's her responsibility to guide the couple through the whole process professionally. The planner gets to understand the private sort of the couple, along side their vision for the marriage . She works with them to seek out the simplest venue and vendors which will help make the couple’s wedding vision become a reality. More importantly, she is going to also attempt to be respectful of the budget that the couple has set. a marriage planner is involved the general organisation of the marriage , often right from the start , and works as an advocate for the couple from start to end . it's the marriage planner’s responsibility to make sure that the theme and color palette of the marriage is reflected throughout the celebration, beginning with the design of the invitations, to the ceremony and reception flowers, the place settings at each table, the music, the food, and therefore the bridal gown . Most planners can suggest ideas to customize your wedding and make it uniquely your own, also as share their expertise on wedding etiquette and advise as required . they appear at the general logistics, acting as a liaison between you and therefore the venue, checking out the small print and helping put together a sensible itinerary for the whole day. most significantly , your wedding planner’s first responsibility is to the 2 of you. she is going to be onsite on your day , working on your behalf to seem after everything from start to finish!

A venue wedding coordinator is liable for coordinating details about your actual event at the venue itself. In contrast, your wedding planner is liable for managing ALL of the small print of your entire wedding. it's unfair and unrealistic to expect a venue wedding coordinator to require on an equivalent responsibilities as a marriage planner.

 

One of the most reasons couples hire a marriage planner is for the peace of mind you'll wear your day . you'll be ready to relax and luxuriate in your big day knowing that your wedding planner, who has been working along side side you each step of the way, is there to manage things and confirm all of the vendors are working together to make a fantastic wedding celebration only for you!

 

When you begin planning your wedding, you’ll start trying to find vendors, finding out Pinterest for ideas, and making mental notes about all of the items you would like to form sure are perfect on your day .

 

Most likely, with all of these beautiful ideas and detailed checklists, you'll soon realise that you simply won't be ready to roll in the hay all on your own. albeit you'll plan everything to be just the way that you simply always imagined, for you to be ready to enjoy and be fully present for your wedding, you’re getting to need a touch help.

 

That help could are available the shape of a fantastic friend (preferably not a neighborhood of your wedding , they’ll be a touch tied up), but sometimes you’ll seek assistance from a marriage professional.

 

Researching and booking your wedding suppliers is one among the primary things you’ll want to believe as your wedding plans close . But finding the proper suppliers are often tricky – especially if you’re unsure exactly who you need!

 

Wedding planners, coordinators and stylists are an excellent investment for busy couples, but there are often a touch little bit of confusion when it involves the differences between all . While they could sound similar, there are literally some key differences you ought to remember of to assist you discover the simplest fit your requirements.

 

What Does a marriage Planner Do?

A wedding planner is actually your dedicated event manager.

Wedding planners have known for his or her incredible organisation and multi-tasking skills also as their attention to detail. They’ll often have different packages available counting on your requirements, from full-service getting to partial planning or on-the-day coordination (more thereon soon!).

*Organizing and attending site-visits and appointments

*You are managing all vendor correspondence on your behalf (including managing contracts and documentation).

*Managing your RSVPs and assisting with plan and seating chart creation

*Creation and distribution of your day timeline

*A full-service wedding planner is best fitted to couples eager to fork over the majority of their wedding organization to knowledgeable . this feature is additionally ideal for busy, time-poor couples who could be juggling wedding planning with full-time work, family and other commitments.

A wedding planner typically works 80-250 hours for the typical couple. He or she has many roles, namely using their expertise to require the guesswork out of the marriage planning process, making this era go as smoothly and as stress-free as possible.

 Wedding planners just about roll in the hay all! These professionals assist primarily in coordinating the logistics of a wedding—of which there's an abundance. These are people they’ve worked with time and time again and are trusted to try to to an excellent job at your wedding.

 Wedding planners also keep track of your budget and work closely with couples on the planning aspect of their wedding. they permit their keen eyes to help with the creative specifics of your day. they will work together with your florist to form your vision come to life. Many planners even have an arsenal of decor products like candle holders, vases, and other accents that they keep for all of their clients to use at their weddings.

 

Think of a marriage planner as an all-encompassing service when it involves making your day happen. From start to end , planners assist you book and, in some cases, negotiate prices with vendors that you simply are booking. For vendors you’re looking for , they assist you source them. Wedding planners attend venue tours and tastings with you throughout the design process. They assist altogether of the logistics of your day, like understanding the required hotel blocks, seating charts and floor plans. they're going to also build a marriage week and day schedule, facilitate your rehearsal, and sometimes even stuff and send the invitations on your behalf. For wedding planners, there's no task too big or too small.

Think of a marriage planner as your new ally . This person has no other job but to form sure your wedding is strictly what you would like it to be (so just about the foremost amazing ally ever). once you prefer to hire a marriage planner might vary, but theoretically, they're the person you call shortly after you get engaged and after you work out a general budget (and whether or not you'll afford a marriage planner, which we’ll get to in another post). Once you hire a marriage planner, you give them a really broad (or very detailed) vision of your wedding and that they can then assist you detect everything from a marriage venue to wedding florists, caterer, furniture rentals, invitations, and more. counting on some time and budget constraints, you'll then be as involved as you would like to be. If you’re super busy at work or in life and don’t have 150 hours to dedicate to wedding planning, they will take it over for you. Or if you've got time surely aspects of it but not others, they will work with you the maximum amount or as little as you would like . Wedding planners can assist you not only create an in depth timeline and budget but hopefully assist you stick with it. And if they’re worth their salt, they're going to be ready to offer a huge amount of data and insight into the simplest vendors in your area to bring your wedding vision to life.

 

What Does a marriage Coordinator Do?

As mentioned earlier, a marriage planner usually also offers a separate service referred to as “on-the-day coordination” or “day-of coordination.

 Also referred to as a marriage planner, the coordinator maintains contact with all vendors during the design period and acts as a liaison between the bride and groom and therefore the various wedding participants. The planner can also offer consultative advice and help with the budget.

 A wedding coordinator is an external contractor booked by you and your partner. They differ from a full-service wedding planner therein their sole responsibility is to manage and oversee the running of your day itself. Unlike a marriage planner, they aren’t involved in any of the pre-wedding preparation like booking vendors or managing contracts. Instead, a marriage coordinator will step in around one month before the day and work with you within the final lead-up.

 

The responsibilities of a marriage coordinator generally include:

 

*A site meeting one month before the marriage (where you’ll fork over all of your plans, timings and contacts for the day)

*Preparing and distributing your day timeline

*Overseeing set-up and coordination on the day itself (including managing suppliers and guests, fixing furniture and decor, moving items between locations, and handling last-minute emergencies)

A venue coordinator is used by your venue, and their services are usually included in your venue package. Their scope of labor differs from an external wedding coordinator therein they're generally only liable for handling logistics related specifically to the venue. They don’t typically manage your other suppliers and aren’t liable for anything happening off-site (for example, if your wedding is being hosted during a separate location). They also won’t be liable for fixing any additional items not included in your package (for example – centre pieces, flowers, place cards, signage, and another decor).

A wedding coordinator may be a lot sort of a wedding planner; only he or she works during a much smaller time window. they're going to work about 25 hours on the average for a few , usually starting to help the couple prepare a few month before the marriage date.

 

On the opposite hand, wedding coordinators, sometimes also mentioned as wedding consultants, somewhat overlap with what traditional wedding planners do, but there also are some differences to means . These vendors are focused totally on logistics, and they’re usually only hired for a brief segment of the time spent wedding planning. In fact, in some cases, couples only use the services of a marriage coordinator on the particular big day.

 

Most typically, wedding coordinators work with a few the month before the marriage because the “point person” who will make the magic happen behind the scenes on the marriage day. They work to verify your vendors, manage and schedule any final payments, ensure guest counts are correct on the seller side, and even create a day-of timeline as far because the logistics for the day are concerned.

 

Think of this vendor as someone who goes to assist facilitate every logistical a part of your day , from the primary delivery to the last pick-up of the night. They’re great for docking loose ends and ensuring that no detail gets missed on the large day. quite that, they’re a reliable partner to handle odds and ends and every one things logistical on your day , supplying you with the liberty to enjoy and not worry about whether the vendors are on time and if they have any assistance or not.

 

Unlike wedding planners, wedding coordinators don't offer much help booking and negotiating with vendors, nor do they provide many referrals thanks to how late within the process they’re involved. They also don’t aid much within the overall design of the marriage as planners do. They won’t be

*It’s important to see your inclusions thoroughly. Hence, you recognize exactly what to expect together with your venue coordinator before dismissing the thought of a marriage coordinator, because the scope of labor could also be more limited than what you need .

The wedding coordinator is just about a present from the gods on your day . they're the lady or man behind the curtain, ensuring that your day goes as smoothly as possible, so you (hopefully) don’t need to worry about ANYTHING. they're not the person you call after you get engaged to assist you choose out the right wedding venue, caterer, florist, or other design details, but they're going to take all the diligence and research you’ve done and switch those plans into reality. you sometimes meet with a marriage coordinator several months or several weeks (depending on the service level you decide to urge from them) before your wedding to travel over your wedding timeline, guest count, venue details, and more. My wedding coordinator was great therein she not only recommended and booked things sort of a chair and linen rentals for us but visited our tasting and helped us devise a seating chart and day-of timeline (such as when the speeches would take places also because the first dance and toast)…all for $1,500 (which included tip and additional pre-wedding hours) . they create sure the tables are assail time, the guests are seated within the right spot, the ceremony starts and ends on time, things are packed up and sent back to the vendors which everything is running as smoothly as possible.

 

One thing to stay in mind is that your wedding venue might offer varying levels of wedding planning and coordination, so it’s good to see with them to form sure you’re not doubling up. Also, tons of times albeit a marriage venue features a coordinator their services might differ from that of a standard wedding coordinator, so you’ll want to form sure what they provide and what you would like before you opt whether or to not hire additional help.

Depending on your budget and therefore the time you've got to dedicate to planning a marriage , I highly recommend using either a marriage coordinator or a marriage planner. I used a marriage coordinator and not a planner, and while I’m sure a marriage planner would have made my life 1,000 times easier, my budget didn’t leave it, and that i was OK dedicating time to researching wedding venues, florists, invitations, and just about every other tiny detail along side plenty of help from my mom. within the end, the services I got from my wedding coordinator were quite amazing and ended up being all that we would have liked .

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